Introduction & Overview

The Michigan Healthy Communities Collaborative is committed to protecting your privacy and to making sure you know about the privacy policies and practices associated with the Healthy Work Environments website and the Designing Health Environments at Work (DHEW) online assessment. This page discloses the privacy practices for this website and for the online DHEW.

The Information We Collect & How It Is Used

• Identifying Information: When you register to complete the Designing Healthy Environments at Work online assessment, we collect the following personal identifying information:
  
  
  • Your primary contact’s name
  • Your primary contact’s email address
  • Your primary contact’s phone number
  • Your worksite’s postal address
  
  In addition to using this information to register your worksite for the online DHEW, we use your email address and name to communicate any updates or reminders related to your DHEW and its completion. For example, we send an email to confirm your registration and to confirm that we have received your completed DHEW data. We use your phone number as a back up for contacting you (we generally use email as our first method) with any important information regarding your DHEW. We may also use your phone number to respond to any questions you may ask that are more easily answered via phone. We use your worksite’s postal address to confirm your worksite's identity (as many worksites have similar names) or if you request that something related to the DHEW be mailed to you. Your personal identifying information will never be shared with anyone except the DHEW Support team unless we contact you and obtain your permission. It will be used only for the purpose of administering this website (including the online DHEW forms) and effectively communicating with you and your team about issues related to your DHEW form and about news related to the Healthy Work Environments website.
  
  
• Information About Your Worksite's Environment: Via the DHEW form, we also collect information about various aspects of your work environment that environment that are useful in assessing the healthiness of your worksite’s environment. It will take about 2-4 hours to collect the information needed to complete the DHEW and 30 to 60 minutes to enter the data online.
  
  The responses you provide on your DHEW will be summarized, along with responses from other worksites, with no identification of your name or other identifiers, which would connect responses with individuals or worksites.
  
  Individual worksite level responses may occasionally be reported but will not be associated with any information that would identify the worksite or the individuals who completed the form, unless you provide permission. Your worksite will also be given a feedback report summarizing your DHEW data for use by you, your worksite and your team. Your feedback report will be delivered only to your team, and it is your decision about whether to share it with others.
  
  Please note that all worksites that complete the DHEW assessment will be publicly recognized by placing them on a map of Michigan Health Tools Assessment participants (at www.mihealthtools.org. We will publicize only the fact that your worksite has participated in the DHEW, not your worksite’s scores nor your worksite’s responses. We may also publicize your DHEW participation through other channels, such as press releases, presentations, and on other Michigan Health Tools websites.
  
  Completion of the DHEW is voluntary. Choosing not to complete the DHEW will not affect the services you or your worksite receive from the sponsoring organizations.

How Your Information Is Protected

This site has security measures in place to protect the loss, misuse, and alteration of the information under our control. Your name, email address, phone number and worksite data are maintained on secured files accessible only by the DHEW Support Team. However, as with any Internet endeavor, absolute security of information transmitted through channels (communication networks, hardware, software) not directly operated or controlled by us or our partners cannot be guaranteed.

How to Update Your Information

We rely on you to provide updates to information that you have provided to us. You can update your email address and your primary contact name and phone number by logging in with your username. Then click on the Update Your Info menu item and follow the instructions provided. Changes to the responses you provide on the DHEW can be changed any time prior to submitting it as complete simply by logging in and changing your answers. For other information that you would like to update or to correct information on an already submitted DHEW, please contact the DHEW website coordinator DHEW@mihealthtools.org.

Opt Out Policy

You may stop your using your DHEW form at any time. Participation is always voluntary. All you need to do is stop logging in and recording information. If you no longer wish to receive emails about the DHEW and the Healthy Work Environments website, please contact us to be removed from the contact list by sending an email to DHEW@mihealthtools.org.

Use of Cookies

We use cookies on this website to allow us to personalize your experience when you log in—that is, to display the information you have already entered for your worksite, to allow you to record further information and to provide feedback (scores based on the data you supply). No personal identifying information is stored on any cookie. If you do not accept cookies, you will not be able to log in and record your worksite’s information.

Notification of Changes to This Policy

In the unlikely event any substantial changes are made to this privacy policy, you will be notified via email (provided you are still on our email list). Examples of substantial changes include changes in the way your identifying information or worksite data will be used or shared.

Minor changes also may be made (for example to clarify points based on user feedback or to change contact information if there are changes in administrative staff). You will not receive email notification of such minor changes; the most recent version of the policy will always appear on this website.

How to Reach Us

Questions regarding this statement should be directed to the DHEW Support Team at DHEW@mihealthtools.org.